Are open offices suitable for LED information screens?

Introduction

In modern open offices, the efficiency and method of information dissemination are crucial. The emergence of LED information screens offers a new solution.

So, are open offices truly suitable for LED information screens? Let’s explore.

1. Why would an open office consider installing an LED information screen?

1) Quickly disseminate company announcements, events, or safety tips

In an open office, information changes rapidly. A meeting time adjustment? Someone’s arriving with a last-minute notice? A construction detour?

LED screens act like the “eyes” of the office. With a single glance, everyone knows everything, far superior to emails and verbal reminders, where many things can be missed.

2) Replacing traditional bulletin boards: hassle-free and efficient.

Bulletin boards used to be paper-based, often curling and yellowing, and were easily torn off or forgotten to update.

With LED screens, content automatically scrolls once updated remotely, making it easy to distribute information by floor or department.

No more huddling around a bulletin board for hours, or worrying about missing information.

3) Create a sense of technology and a lively atmosphere

LED screens not only convey information but also add a lively feel to the office. Simple motion effects and corporate colours create a modern look at first glance.

When employees pass by, they see real-time updates or reminders on the screen, which makes the space feel more organised and vibrant.

Visitors, upon entering, can also sense the company’s professionalism and dedication.

4) Add a touch of surprise to make the work more personal.

LED screens aren’t just for work notifications; they can also display team achievements, birthday greetings, or fun little things.

For example, the week’s top salesperson, departmental challenge rankings, or “Who’s the lucky coffee star today?”

Occasionally, seeing these things can make everyone smile and create a more relaxed office atmosphere.

2. What are the advantages of LED screens over TV screens or paper notices?

1) Real-time content updates, ensuring information is immediately available.

The most obvious advantage of LED screens is speed. Things in the office are constantly changing: meetings can be rescheduled, visitors can arrive unexpectedly, or construction work can occur in a certain area.

Relying on emails or verbal notifications can easily lead to missed information. The LED screen acts like the “eyes” of the office. Any changes to the backend instantly display information.

For example, if the elevator on a floor is temporarily out of service, employees walking past the screen will immediately see the notification and adjust their routes.

Eliminating the need to contact someone for immediate confirmation or the hassle of repeated communication.

2) Large display area and flexible zoned playback

A single screen can display a wide range of content, unlike a TV screen that can only play a single program.

Scroll notifications for all employees are on the left, while departmental events or employee birthday greetings are displayed on the right. Displays can also be divided by floor or department.

As you walk by each day, you might stumble upon your team’s weekly achievements, a visitor reminder from the front desk, or even the day’s lucky coffee star.

The information is rich and intuitive, much neater than a paper bulletin board, and there’s no need to crowd around it to learn.

3) Unified visual style enhances the office atmosphere

The LED screen is more than just a tool for disseminating information; it’s a part of the office.

Fonts, colours, and animations can all be unified. Integrating your company logo and primary colours into the screen instantly gives the space a modern and organised feel.

Employees passing by each day will glance at the latest news, subconsciously sensing the space’s vitality and professionalism.

Visitors will also feel the company’s well-organised and technological presence, making it appear far more upscale than paper announcements or ordinary TV screens.

4) Adding fun to the interaction

Beyond announcements and notifications, LED screens can also bring small surprises, making the office atmosphere more relaxed.

For example, seeing the week’s team challenge rankings, employee birthday wishes, or today’s “Coffee Lucky Star” can elicit a smile and a chat.

Passing by a screen daily isn’t just about getting information; it’s like interacting with this lively office companion, adding a touch of daily fun and making the work atmosphere less monotonous.

3. Do LED screens affect employee concentration?

1) Improper brightness or dynamic content can be distracting

Although LED screens are convenient, they can attract employees’ attention if they are too bright, have flickering images, or have frequently flashing content.

For example, constantly scrolling notifications or colourful animations can distract employees sitting near the screen, affecting their concentration.

2) Installation location and content design are crucial

To avoid distractions, the LED screen’s installation location and content design require careful design.

Ideally, the screen should be placed in a location easily visible but not directly opposite the desk.

Keep the content simple and clear, avoiding flashy animations and frequent colour changes. This ensures information is conveyed without disrupting employees’ work.

4. What types of content are best displayed?

1) Today’s meeting schedule, visitor notifications

Every day, the office has various meetings and unexpected visitors scheduled. LED screens can display this information in real time, allowing everyone to easily understand the day’s schedule.

For example, if there’s a regular department meeting in the morning, the LED screen will display the time, meeting room, and attendee list.

If there’s an external visitor, the screen can also display a notification in advance, allowing employees to take a quick look as they pass by, eliminating the need for a last-minute phone call.

2) Corporate culture, motivational slogans, and holiday greetings

LED screens can also be used to convey warmth and positive energy.

For example, displaying holiday greetings on important holidays or playing a morning rotation of motivational slogans can create a more vibrant office atmosphere.

Employees can take a quick glance as they pass by, not only learning about our company culture but also feeling the team spirit and care.

3) Practical content such as emergency notifications and energy-saving reminders

Practical information is also an important use for LED screens. LED screens can promptly convey information such as temporary safety reminders, fire drills, construction detours, and energy-saving reminders.

When employees see these on-screen reminders, they can adjust their behaviour and avoid potential risks, ensuring smoother office operations.

5. What are the key points to consider when installing an LED screen?

1) Automatically adjust the brightness of LED screens to protect the eyes.

If the brightness of an LED screen is constantly high, it can easily glare at employees, making them uncomfortable and potentially affecting their work concentration.

Choosing a screen with automatic brightness adjustment is crucial. For example, in the morning when there’s plenty of sunlight, the screen brightness automatically increases to ensure clear information.

In the evening or on cloudy days, the screen automatically dims, making it less obtrusive or glaring.

This way, employees can easily read the content as they walk by without being disturbed by glare, creating a natural and comfortable experience.

2) Install it in a strategic location, not directly opposite workstations.

The effectiveness of LED screens can vary significantly depending on where they are placed.

We recommend installing them in hallways, corners, or break areas where employees frequently pass by, rather than directly opposite each desk.

This way, employees can easily access the day’s meeting schedule, visitor notifications, or interesting content as they pass by, without being distracted by the constantly flashing screen.

For example, placing an LED screen at the entrance to a break area allows employees to see the latest notifications while getting coffee or heading to a meeting room, without disrupting their focused colleagues.

3) Choose a high-definition, fine-pitch screen for a clear image.

If the LED screen is close to employees, it’s essential to choose a high-definition, fine-pitch screen (such as P1.8-P2.5).

Text, graphics, and small animations are clear, making them easy to read even at close range without having to lean over or squint.

When passing by each day, employees can quickly access information, whether it’s meeting schedules, announcements, or fun rankings. This makes the LED screen a true helper in daily work, not a distraction.

6. Is it necessary for offices with small teams and limited budgets?

Even for small teams and budget-constrained offices, LED screens aren’t completely useless.

In fact, miniature strips or monochrome screens can replace large, full-colour screens. These are both cost-effective and can display basic notifications, meeting schedules, or visitor notifications.

For example, placing a small strip in the pantry allows employees to conveniently glance at the day’s meeting information or announcements while making coffee or taking a break.

If the budget is even tighter, LED screens can be combined with functions like attendance and access control, allowing a single screen to serve multiple purposes and achieve even greater cost-effectiveness.

Even if you don’t install a screen at every workstation, placing a single screen in a common area like the pantry, break area, or reception desk can enhance the office experience.

Employees can easily access information as they pass by, and visitors can feel the company’s vitality and modernity as soon as they enter. A small screen can make the office appear more organised, warm, and practical.

7. Conclusion

Through the above analysis, we can see that the use of LED information screens in open office spaces not only significantly improves the efficiency of information dissemination but also creates a more modern and user-friendly office environment.

Regardless of team size or budget, properly selecting and installing LED information displays can bring unexpected benefits.

Finally, if you would like to learn more about LED displays, please get in touch with us.